§ 2-261. Central purchasing and leasing; advertising; public bidding.

(a)

All property supplies or material purchased or leased by an office, department or agency of the city shall be purchased or leased, whichever shall be applicable, by the purchasing department of the city, in compliance with city purchasing policy and state law. The purchasing department shall be responsible for obtaining all bids, quotes or proposals for the purchase or lease of all property, supplies or materials. Individual city departments shall not solicit such bids, quotes or proposals.

(b)

R.S. 38:2211, R.S. 38:2212 et seq., and R.S. 39:1645 as applicable to the city and as amended from time to time are hereby adopted by reference.

(c)

Bid results and recommendations for the award of bids for public works contracts or purchases of supplies and materials that require sealed bids pursuant to the public bid law shall be submitted to the city council for review and approval.

(d)

The mayor shall present a selection for services, supplies and materials to the council, as the case may be, on all matters contained in this division except for auditing services. The council president shall make recommendations for auditing services. Notification of such selections shall be made at a regularly scheduled city council meeting, prior to the signing of the contract. A copy of the contract shall be included in the council agenda packet for review. In the case of maintenance and repairs to equipment, any single service which exceeds $15,000.00 shall be reported to the council at the next regular scheduled council meeting following such repairs. A copy of the invoice shall be included as part of the council agenda packet for informational purposes. Insurance and auditing services shall be requested no less frequently than once every four years. Other services shall be solicited as needed.

(e)

All requests by the city for bids shall include the following question in the instructions to the bidder:

Has the bidder defaulted on a contract or ever been involved in litigation with a political subdivision of the State of Louisiana or any other state or country?

Yes_____
No_____

(f)

In accordance with R.S. 39:1554(E), 39:1556, 39:1591, 39:1595.1, 39:1595.2, 39:1595.5, 39:1597, and 39:1645 of the Louisiana Procurement Code (R.S. 39:1551 et seq.), as applicable to the city, and as amended from time to time, are hereby adopted by reference.

(g)

All purchases or leases of computer and computer related equipment, in excess of $200.00, made by any city department shall be reviewed by the city data processing manager or city appointed computer consultant prior to the city purchasing department's solicitation of bids, quotes, or proposals.

(Code 1966, § 2-10; Ord. No. 2920, 11-16-1999; Ord. No. 3016, 7-10-2001; Ord. No. 3022, 8-28-2001)